Senior Executive Admin.
What are we looking for?
This role provides C-Suite administrative support for our North American Leadership Team. This role will ensure they have the necessary support to function efficiently while prioritizing critical business objectives. Mars Wrigley requires a high functioning Senior Executive Admin that seeks opportunities to exceed expectations through tasks prioritization with commitment to the Five Principles of Quality, Responsibility, Mutuality, Efficiency and Freedom.
What will be your key responsibilities?
Manage day to day client support for C-Suite Executives
High functioning business acumen to prioritize calendars with supporting team members
Plan detailed domestic and international travel itineraries which may include airfare, rail, ground transportation, hotel reservations, car rental, etc.
Coordinate and schedule all meetings, events, teleconferences, and video conferences and ensure communication is disseminated to all relevant participating parties. Coordination may include drafting agendas, reserving conference rooms, providing meeting supplies, ordering lunches, creating and editing Power Point Presentations.
Process and submit expense reports.
Ability to create Power Point presentations and maintain meeting notes as needed
Onboarding of client functional direct reports with internal system requirements.
Coordinate on site logistics for large business meetings sponsored by leadership team.
Provide support on administrative team projects which may include: taking lead on some projects as well as planning office events such as holiday party or other social gatherings.
Creating and managing procedure to pay process, purchase orders and master data.
Provide general administrative support such as filing, faxing, mailing, Fed Ex and photo-copying as needed.
Reviewing and creating basic contracts with Mars templates and utilizing an ERP system.
What can you expect from Mars?
Work with over 130,000 diverse and talented Associates, all guided by The Five Principles.
Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
Best-in-class learning and development support from day one, including access to our in-house Mars University.
An industry competitive salary and benefits package, including company bonus.
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