Executive Assistant- Work Place Experience

Forrest Solutions is looking for a highly skilled and professional Executive Assistant to work at one of our client sites. This person will support Partners, Principal players, and Managing Directors within a high-end financial/accounting firm.

The person in this role must possess excellent communication and organizational skills, be collaborative in their working style, develop strong and trusting relationships with colleagues, and must be committed to providing unparalleled support services.

Here at Forrest Services, we pride ourselves on providing white-glove service to a variety of clients in the legal and financial space. We have over 44 years of experience in the industry and provide world-class services to our many clients.

Responsibilities:

Provide superior, diversified administrative support to approximately 8 partners, principals, and managing directors, executing independent decisions with minimal to no supervision.
Extensive calendar management and scheduling; completing expense reports and reconciliation.
Coordination of conference and meeting spaces.
Format and quality check professional documents including letters, memos, proposals, presentations, and spreadsheets (both internal and client-facing).
Collaborate with the firm's corporate travel management company to coordinate international and domestic travel arrangements.
Bind, copy, scan, and obtain signatures on documents, as needed.
Strong knowledge of the Microsoft
Willingness to learn Canvas (intranet), oneView (CRM), Concur (travel management), Chrome River and/or Deltek (expense reporting systems), CMS on the Go (OTG), and Insight (reporting).
Build relationships within the local office and across WPS; collaborate with other WPS team members (i.e. mailroom/production, concierge services).
Anticipate the needs of both clients and guests. Deliver high-quality service.
Understand the firm's service lines, industries, and client engagement structure in order to work effectively with stakeholders and clients.
Communicate effectively and professionally with all levels of client personnel and client service personnel.

Requirements:

Five to seven years of administrative support experience in a corporate or professional services environment
Advanced skill level with Microsoft applications including Outlook, Word, Excel, Visio, PowerPoint, and Office 365
Experience supporting multiple executives
Ability to prioritize multiple assignments, effectively manage conflicting priorities and have excellent time management skills
Superb attention to detail and organizational skills. Dedication to completing projects in a timely manner
Ability to work with sensitive information and maintain privacy and confidentiality of all documents
Ability to communicate clearly, verbally, and in writing

Forrest Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $37.00 - $40.00 per hour

Schedule:
8 hour shift
Day shift

Work Location: One location