Payroll and Benefits Administrator

Payroll & Benefits Administrator
Position Type: Non-Exempt
Location: Tempe
Travel Required: N/A

JOB BRIEF

Safety Services company is seeking an experienced, conscientious Payroll & Benefits Administrator to provide meaningful contribution to our finance team. The ideal candidate will be motivated, team-oriented and experienced in payroll and benefits administration, and will be responsible for compiling, analyzing, and processing biweekly payroll information in a timely manner, ensuring accuracy and completeness.

RESPONSIBILITIES

• Process biweekly payroll utilizing ADP Workforce Now (WFN), verifying time records and deductions, ensuring payroll data is complete and accurate, researching and resolving issues and questions in a timely manner
• Review, validate and input employee changes to withholdings and deductions
• Calculate termination payments ensuring all hours, earnings and deductions are captured
• Process garnishments in timely manner, ensuring requirements are met and employees are notified
• Prepare, reconcile, and transmit biweekly 401K and FSA reporting
• Review and maintain vacation and sick accrual balances, researching and correcting discrepancies
• Prepare payroll journal entries and upload into Great Plains, providing variance explanations
• Calculate and prepare manual checks as required
• Maintain validation tables, codes, security access, and reports within the ADP application
• Create ad hoc payroll reports as requested
• Provide guidance and ensure compliance with applicable federal and state regulatory requirements
• Maintain confidentiality of all payroll and other sensitive materials
• Ensure the accuracy of all benefits enrollments, providing vendors with accurate eligibility information
• Reconcile monthly carrier benefit invoices to benefit census data, communicating and resolving discrepancies
• Perform quality checks of benefits-related data
• Respond to benefit inquiries, assisting employees regarding benefit claim issues, plan changes, status changes and other general inquiries
• Review quarterly and year-end tax reports including W2 verification and reconciliation
• Respond to payroll related request for information from outside entities
• Assist with various audits including, but not limited to, workers compensation, 401K and annual financial statement audits
• Assist with indirect tax preparation and reconciliation
• Prepare and analyze annual ACA and EEOC reporting
• Serve as backup for other positions within the Finance Department
• Other duties as assigned by management

EXPERIENCE

• 3-5 years of previous payroll experience with ADP, preferably WFN
• High School diploma required, Associates or bachelor’s degree a plus
• Demonstrated knowledge of federal and state labor laws and tax regulations
• Excellent analytical, organizational, interpersonal and communication skills
• Must be detailed oriented, organized, and accurate
• Ability to manage time efficiently, multitask, meet deadlines and work in a team environment
• Proven capabilities managing processes in a dynamic and changing environment
• Proficiency in Microsoft Office and other computer software applications
• Strong work ethic and ability to be flexible with hours to meet deadlines

Job Type: Full-time

Pay: $24.00 - $27.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Ability to commute/relocate:

• Tempe, AZ 85281: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• ADP: 3 years (Required)
• Payroll: 3 years (Required)
• Employment & labor law: 1 year (Required)

Work Location: One location