Senior Executive Administrative Assistant (Hybrid - Flexible Location)

Broadridge Financial Solutions Newark, New Jersey
senior executive administrative executive administrative assistant administrative administrative assistant assistant financial team coordinate communications meetings communication expense reports
December 15, 2022
Broadridge Financial Solutions
Newark, New Jersey
At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If youre passionate about developing your career, while helping others along the way, come join the Broadridge team. Responsibilities: Utilize detailed knowledge of company operations, policies and department functions to perform assigned duties, proactively and with minimal direct supervision. Manage and coordinate international and domestic travel. Manage calendars, meetings and related communication and make executive decisions in order to prioritize urgent requests. Screen and handle phones and emails, conference calls, etc. to ensure messages are communicated accurately. Handle and craft expense reports and follow up on reimbursements, and other day-to-day responsibilities required to ensure the team is fully supported and enabled. Schedule and coordinate events and projects and ensure support and requirements are met. Coordinate and send out monthly reminders to ensure status reports are submitted in a timely manner. Set up team meetings. Examine and approve all Workday requisitions and expense reports, and ensure all tasks are approved in a timely manner. Approve all time worked and vacation schedules and ensure submitted in Eetime accurately. Qualifications: Bachelors degree. Direct meaningful experience supporting the executives of a mid-sized-to-large corporation. 15+ years of executive support experience (President, EVP, VP, etc.). Experience working within a financial organization preferred. Must be fluent in Microsoft Office Applications (Word, Powerpoint, Excel, Outlook, Teams, OneNote etc.) Excellent verbal and written communication skills. Ability to prioritize and manage multiple tasks. Excellent time management skills. Ability to gain an understanding of the executive style and adapt/adjust own style and presentation to that of the executives. Ability to present oneself with respect and composure as a representative of the executives and Broadridge. Ability to form strong relationships, identify and leverage other resources within the business to clarify needs, delegate tasks etc. when appropriate. Disability Assistance We recognize that ensuring our long-term success means creating an environment where everyone is welcome, where everyone's strengths are valued and where everyone can perform at their best. Broadridge provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex (including sexual orientation, gender identity or expression and pregnancy), marital status, national origin, ethnic origin, age, disability, genetic information, or military or veteran status and other protected characteristics protected by applicable federal, state, or local laws. US applicants: Click here (~~~) to view the "EEO is the Law" poster. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation in the event you are unable or limited in your ability to use or access the Company's career webpage because of your disability. You may request a reasonable accommodation(s) by calling ~~~ or by sending an email to ~~~ . Broadridge Financial Solutions, Inc. (BR (~~~) ), a $5 billion global Fintech leader and part of the S&P 500 Index, is a leading provider of investor communications and technology-driven solutions to banks, broker-dealers, asset and wealth managers and corporate issuers. At Broadridge, we do well by doing good. Our unique culture is guided by the Service-Profit Chainthe idea that success is mutual, directly connecting employee engagement, client satisfaction, and the creation of stockholder value. We enable better financial lives by powering investing, governance, and communications for our clients, their customers, and the financial services industry. Hear from our associates how Broadridge has maintained its culture since the shift to a remote and hybrid working model. LinkedIn (~~~/) Facebook Instagram (~~~/) Twitter YouTube (~~~) Glassdoor The Muse (~~~) Broadridge is committed to creating an engaging workplace for the most talented associates in our industry. On and off-site working provides flexibility by balancing the needs of our clients, teams, and associates. Our Connected Workplace is grounded in the following concepts: Flexible, Accountable, Connected, and Supported. This approach allows us to achieve business goals while supporting meaningful work-life integration for our associates. Broadridges high-performance teams thrive in a culture based on trust and mutual respect that emphasizes outcomesrather than how, when, and where work is done. We are dedicated to fostering a diverse, equitable, inclusive, and healthy environment. As a leading provider of technology, communications, and data and analytics solutions to businesses around the world, it is critical that we understand, embrace, and operate in a multicultural environment. Every associate has unique strengths, which, when fully appreciated and embraced, allow individuals to perform at their best, leading to our success. Our goal is to ensure our associates at every level of the organization represent the diversity of the clients we serve and the communities in which we work. We pursue both top-down and bottom-up approaches to advancing diversity, equity, and inclusion initiatives and values into our culture. This is reflected in the varying backgrounds of our over 13,000 associates working in 21 countries around the globe. Learn about our DEI Program here (~~~) . We believe that our associates are among our most important assets. Encouraging professional development opportunities is a core part of our culture. Broadridge provides educational opportunities, including formal classes, training programs and events. To enable learning in our Connected Workplace where associates may be working on-site, off-site, or using a hybrid model, Broadridge has redesigned all development programs for 100% virtual delivery. Our associates have access to 8,500+ online courses covering business, leadership, technical, and function-specific topics through our LinkedIn Learning program.

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