Part-Time Office Coordinator, Registrar's Office

Pillar College Newark, New Jersey
coordinator r&r education administrative pillar higher education coordinator operations maintenance sis m &a office procedures procedures
February 2, 2023
Pillar College
Newark, New Jersey

Department: Registrar

Position: Part-Time


Pillar College is accredited by the Middle States Commission on Higher Education (MSCHE) and is a member of the Association for Biblical Higher Education (ABHE).

The Office Coordinator of the Registrar’s Office is chiefly to manage the administrative operations of the Office and provide administrative support to the Registrar, including maintenance of academic records of new students and coordinating office procedures and activities.

The successful candidate must believe in the mission of Pillar College.

To apply submit resume to [email protected].

GENERAL WORK PERFORMED, but not limited too:

  • Oversees the organized and timely maintenance of student academic records (organizing, filing and updating physical files and digital records on server and in SIS) including monthly NSLDS Reporting
  • Performs periodic evaluation of satisfactory student academic progress; Monitors follow-up activities for SAP process (ARC; FA; advisor)
  • Maintains reports on students with Dean’s & President’s list honors, multiple absences (as reported), as well as those on academic probation, sending appropriate correspondence for each
  • Monitors and maintains reports on faculty attendance and grade (mid-term & final) posting
  • Maintains database of faculty courses and availability
  • Creates and maintains student user accounts
  • Assists the Registrar in preparation of academic catalog (tracks curricular updates from Curriculum Committee and updates catalog; updates Degree Completion Worksheets; maintains program versions in SIS (Campus Nexus))
  • Ensures PC complies with FERPA
  • Assist with organization and setup of academic events such as graduation, convocation, faculty retreats, etc.
  • Support and maintain Registrar’s appointment calendar and email; fielding and screening of walk-ins, phone calls, appointment requests, and correspondence for the Registrar as necessary



  • Previous experience as an office coordinator/manager or administrative assistant preferred
  • Computer skill proficiency necessary for data entry and word processing
  • Knowledge and agreement with Pillar’s mission and values
  • Ability to handle confidential and sensitive information
  • Commitment to customer-oriented service


  • Degree or professional certificate preferred

Christian Life:

  • Commitment to Christ

Knowledge, Skills and Abilities

  • Multi-tasked orientated, attention to detail, self-starter
  • Highly organized and independent worker
  • Excellent oral, written and interpersonal skills
  • Excellent customer service skills
  • Ability to apply teamwork skills to daily management of tasks and interactions with coworkers
  • Computer proficiency with working knowledge of Microsoft Office suite and other commonly used software programs applicable to business operations
  • Ability to work in a fast paced environment

To apply submit resume to [email protected].

Applications are reviewed on an ongoing basis.

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