Executive Assistant

Summary: The Executive Assistant will provide high-level administrative support to the President, ICOF America, Oleochemical Business, and other Senior Staff.

Job Tasks and Business Decisions:

Provides high-level administrative support and assistance to the President, ICOF America, Oleochemical Business, and/or other assigned leadership staff.

Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly

Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports

Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Receives incoming communication or memos on behalf of senior staff, reviews contents to determine their importance, and summarizes and/or distributes contents to appropriate staff.

Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

Able to maintain a high level of integrity and discretion in handling confidential information

Overall planning for Business Conventions throughout the year.

Process and distribute daily mail to the departments

Performs other related duties as assigned

Required Experience regarding the job:

High school diploma required; Bachelor's degree in Business Administration or related field preferred.

5 years of experience in administrative support functions

Able to type a minimum of 50 words per minute

Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms

Very strong interpersonal skills and the ability to build relationships with key stakeholders

Strong organizational skills and ability to prioritize multiple tasks seamlessly with attention to detail.

Excellent time management skills with a proven ability to meet deadlines.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Cincinnati, OH 45251: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Typing: 5 years (Required)
• Organizational skills: 5 years (Required)
• Microsoft Office: 5 years (Required)
• Time Management: 5 years (Preferred)
• Calendar Management: 5 years (Preferred)

Work Location: One location